CMC-AP 2017 Paper, Innovative Experience, Video Analysis and Poster Submission Guidelines
This webpage presents formatting guidelines for the final submission of papers and documents for the CMC-AP 2017 Proceedings and guidelines for the presentation of posters. Click on these links to go to the relevant section.
Final Document Submission Guidelines
CMC2016 accepts submissions in four categories: Papers (oral presentation), Poster Presentation with Paper, , and Presentation of Innovative Experience and Micro-Analysis of Activity Video. Each of these different types of papers is described in the formal Call for Papers. Please observe this conference is about concept mapping, so papers that are not about concept mapping will be rejected.
All papers should be presented in English or Chinese. The Proceedings of the Conference will be published as a book therefore special attention needs to be paid to the paper formatting, particularly on the camera-ready submission. A Microsoft Word template/sample paper is available as a guideline, which must be followed closely. Papers submitted in technically unsuitable form will not be published in the Proceedings. A selected number of papers will be published as part of the CMC2018 selected papers book.
- Oral Presentation Papers: maximum length of 10 pages.
- Poster Presentation with Paper: maximum length of 4 pages.
- Presentation of Innovative Experience: maximum length of 2 pages.
- Micro-Analysis of Activity Video: maximum length of 4 pages.
Two Stage Submission
The submission process consists of two stages.
- Initial Submission for Review: the submission is reviewed by the Program Committee, and the submission is either accepted or rejected (in some cases, the submission maybe be accepted in a different category that the one for which it was submitted). For the Initial Submission there is the option of an Early Submission, which will provide the author with an earlier decision on the acceptance of their submission. Please note that submissions to the “Oral Presentation”, “Innovative Experience, and for “Poster Presentations with Paper” categories, a complete paper must be submitted for review. If you submit for “Micro-Analysis of Activity Video”, besides a description of the video and the analysis, you must also submit the video either via the BNU CmapServer.
- Final Submission: camera-ready submission of the paper for inclusion in the Conference Proceedings.
We’ve added an Early Submission date (May 10) for those authors who need to know early whether their paper has been accepted or not, usually to request financial support. The regular submission deadline is June 30. You can do your submission at any of the two dates.
Early Submission Deadline: May 10, 2017
Early Submission Acceptance Notification: May 20, 2017
Submission Deadline: June 30, 2017
Notification of Acceptance: July 20, 2017
Final Camera-ready Submissions: August 10, 2017
Oral Presentation Papers and Posters with Paper
Oral Presentation Paper should have a maximum length of 10 pages. Poster with Paper submissions should have a maximum length of 4 pages. Please note that the complete paper must be submitted for review, a submission consisting only of an abstract will not be considered for these categories.
- All figures (e.g. concept maps) must be in the same language as the paper. If needed, a translated figure should be included besides the original figure.
- Figures should, to the extent possible, be included within the text, not as appendices at the end.
- Make sure all figures are included and referenced properly. Even if they are at the end, figures are included in the page count limit.
- Make sure that figures are legible, particularly concept maps. If they are in color, make sure they read well when printed in black and white.
- References should be placed at the end of the paper, as in the sample document and template available below.
- An abstract in English must be submitted with all papers.
- If your paper is in English, and English is not your native language, please have a fluent English speaker review the grammar and spelling. (It is always a good idea to have a colleague review your papers anyway.)
- The submission is through a Web page interface. Do not send papers through email. If you have technical difficulties with the submission, send an email to the contact address of the conference cmcap2017.
- Please observe that no author names or affiliation should be included within the initial submission document. These should be included in the final submission of the paper.
- The document itself should be prepared as a Word (.doc) document following the template/sample paper available below. The document should be uploaded as a single, Word document, not as a zip file. PDFs are not accepted either.
Please use the following Word documents as a guideline for your paper. All papers and posters use the same format, the difference is in the length of the papers submitted. For an Innovative Experience, write a one-page description following the given format for the title and authors.
In case you want to set up your own styles, details are included at the end of this page.
In case you don’t want to use the Word document or template as a base, use the following to set up your styles (template’s style name is in parenthesis):
Page size: Please note that the paper size is European Standard A4 size (approx 8.27 x 11.69 in). For Americans, this is narrower and longer than the Standard Letter size, which is 8.5 x 11 in. In Word, go to the Page Setup menu, and under Paper Size select A4 Size.
Margins: 2.54 cms (1 inch) on each of the four sides of the page. Please make sure figures are within these margins.
Page numbers: do NOT include page numbers, these will be added by the publisher.
Font: The Font throughout the document should be Times New Roman.
Font size: Except where indicated otherwise (e.g. Title), point size should be 10.
Paper Title (Title): Centered, no indentation, 10 pt, bold, all caps, spacing before: 20 pt, after: 20 pt.
Authors (Authors): Centered, no indentation, 9 pt, italic, spacing before: 3 pt, after: 12 pt. (authors are not included in this initial submission).
Abstract (Abstract): Justified, 8 pt, Times New Roman, Left Indent: 0.25 in, Right Indent: 0.25 in, Spacing before: 0 pt, after: 0 pt., Line Spacing: Single.
Level 1 Heading (Heading 1): Left alignment, Hanging indent: 0.25 in, 10 pt, bold, spacing before: 20 pt, after: 12 pt. (format: section number <tab> header)
Level 2 Heading (Heading 2): Left alignment, Hanging indent: 0.35 in, 10 pt, italic, Spacing before: 18 pt, after: 6 pt. (format: subsection number <tab> header)
Level 3 Heading (Heading 3): left alignment, Hanging indent: 0.45 in, 10 pt, Spacing before: 12 pt, after: 6 pt. (format: subsection number <tab> header)
Level 4 Heading: Left alignment, Hanging indent: 0.5in, 10 pt, Spacing before: 12 pt, after: 3 pt. (format: subsection number <tab> header)
First Paragraph after Heading (Paragraph after Heading): Times New Roman, 10 pt, Justified, Left Indent: 0, Right Indent: 0, Line Spacing: Single; Spacing before: 0pt, after: 0pt; Style for following paragraph: para.
Paragraphs (para): Times New Roman, 10 pt, Justified, Left Indent First line: 0.25in, Right Indent: 0, Line Spacing: Single; Spacing before: 0 pt, after: 0 pt; Style for following paragraph: para.
References/Bibliography (Reference): Times New Roman, 10 pt, Justified, Left Indent: 0 in, Right Indent: 0 in, Hanging Indent: 0.3 in; Line Spacing: Singe; Spacing before: 0, after: 4 pt.
Figure & Table Captions (Caption): Times New Roman, 8 pt, Centered, Spacing before: 6 pt, after: 6 pt.
Two-page maximum description of the experience. If relevant, the document can include references in the described format. The formatting details should be the same as for Oral Presentation Papers and Posters with Paper described above. The main difference is the number of pages, optional references section and contents. A template following the same format stated above but with a different suggestive names of sections is provided in the following.
Micro-Analysis of Activity Videos
We have prepared a form for this category of submissions. Note that you are expected to submit this form together with your video, and also contact firstname.lastname@example.org. Submitting only the video or only the form will not be considered. We strongly encourage you to take this opportunity to get comments and feedbacks on your concept-map related activities, especially classroom activities. If you wish you submission to be included in our proceeding, since we can not directly include a video file, we ask you to provide, besides the video and the description form, also a full paper. Format of the paper will be the same as the full papers for oral presentation. Just note that the maximum length is 4 pages. We also provide a template here with suggestive section names.
Poster Preparation Guidelines
- Posters should be at most A0 standard format (1.189m high x 0.841m wide ; 46.8in high x 33.1in wide) and are to be displayed vertically
- Adhesive tape will be provided, the author must bring everything else
- Posters must be prepared in advance: supplies for this purpose will not be provided
- One of the authors should be at the poster for information and discussion during the time allotted for that particular poster session, unless its a Virtual Poster presentation
- Each poster should have a heading, giving the title and author’s name and affiliation
Posters provide the opportunity to show your work on a one-on-one basis with interested colleagues. You want to attract and hold the attention of the passer-by, so spend time planning and preparing your poster.
Make sure to include concept maps that are part of your work in the poster — e.g., students’ concept maps, expert concept maps, etc.
Make a mock-up of your display, with typing and printing the size you intend to use. Mount it, back away about two meters and see what impression it makes. Is it easy to read from a distance of one meter?
The contents should be displayed in a logical sequence: e.g. Introduction, results, discussion and conclusions.
Material will have to be read by attendees from a distance of one meter or more. Therefore, large, bold lettering is advised. Be sure that concept maps and other illustrations are legible.
The effectiveness of a poster presentation will be enhanced by adding some color. However, the presentation needs not to be “arty”. Ease of reading and good organization is more important than artistic flair.