CMC 2018 Paper Preparation Guidelines 2018-06-18T09:18:46+00:00

Submit your Paper/Presentation

Submission Guidelines, Scientific Program 

These guidelines are for submissions to the Scientific Program of CMC2018. Information on participating in the Teacher’s Forum can be found here.

Please note that the paper formatting has changed from previous CMCs in order to comply with requirements from Indexing organizations.  

CMC2018 accepts submissions in four categories: Papers (oral presentation or virtual presentation), Poster Presentation with Paper (both physical presentation or virtual presentation), Poster Presentation without Paper, and Presentation of Innovative Experience. Each of these different types of papers is described in the formal Call for Papers. Please observe this conference is about concept mapping, so papers that are not about concept mapping will be rejected.

All papers should be presented in English or Spanish. The Proceedings of the Conference will be published as a book therefore special attention needs to be paid to the paper formatting, particularly on the camera-ready submission. A Microsoft Word template/sample paper is available as a guideline, which must be followed closely. Papers submitted in technically unsuitable form will not be published in the Proceedings.

The maximum number of pages in the paper depends on the category of the paper:

  • Oral Presentation and Virtual Presentation Papers: maximum length of 10 pages.
  • Poster Presentation with Paper and Virtual Poster Presentation with Paper: maximum length of 4 pages.
  • Poster Presentation without Paper and Virtual Poster Presentation without paper: 500-word abstract.
  • Presentation of Innovative Experience: maximum length of 2 pages

Two Stage Submission

The submission process consists of two stages.

  1. Initial Submission for Review: the submission is reviewed by the Program Committee, and the submission is either accepted or rejected (in some cases, the submission maybe be accepted in a different category that the one for which it was submitted). For the Initial Submission there is the option of an Early Submission, which will provide the author with an earlier decision on the acceptance of their submission. Please note that submissions to the “Oral Presentation”, “Virtual Presentation”, and for “Poster Presentations with Paper” categories, a complete paper must be submitted for review. If you submit an Abstract, it will be reviewed for the “Poster Presentation without Paper” category.
  2. Final Submission: camera-ready submission of the paper for inclusion in the Conference Proceedings (in Word format). And for Virtual Presentations, the presentation file (Power Point or equivalent or video) or poster in PDF format.

There is an Early Submission date (April 1, 2018) for those authors who need to know early whether their paper has been accepted or not, usually to request financial support. The regular submission deadline is May 4, 2018. You can do your submission at any of the two dates.

Submission Dates:

April 1, 2018: Early Submission Deadline (for authors who need an early notification)

April 18, 2018: Early Submission Acceptance Notification

May 13 (extended from May 4, 2018): Proposal Submission Deadline (regular submission deadline)

June 3 (extended from May 25, 2018): Submission Acceptance Notification

July 9, 2018: Late Submission Deadline

July 16, 2018: Late Submission, Acceptance Notification

July 15, 2018: Early Registration Deadline

Jul 27, 2018: Final Submissions Deadline

August 1, 2018: Author Registration Deadline

Initial Submission: Paper Preparation Guidelines

All submissions should be written in English or Spanish.

Posters without Paper and Virtual Posters without Paper

The Poster without Paper submission, whether oral or virtual presentation, should consist of one page with the title of the paper, but should not include any authors names, emails or affiliations in order to comply with the blind review (reviewers should not know who the authors are), followed by an abstract. Both the title and the abstract should be in the language of the poster, English or Spanish.

  • 500-word maximum abstract. The abstract will be included in the Conference Proceedings.

Innovative Experiences

Innovative Experience submissions should consist of a title, and a description of the experience. No author names, emails or affiliations should be included in order to comply with the blind review (reviewers should not know who the authors are).

  • Two-page maximum description of the experience.
  • All figures (e.g. concept maps) must be in the same language as the paper. If needed, a translated figure should be included besides the original figure.
  • Figures should, to the extent possible, be included within the text, not as appendices at the end.

Oral Presentation Papers, Virtual Presentation Papers, Posters with Paper, Virtual Posters with Papers

Oral Presentation Paper and Virtual Presentation Paper submissions should have a maximum length of 10 pages. Poster with Paper and Virtual Poster with Paper submissions should have a maximum length of 4 pages. Please note that the complete paper must be submitted for review, a submission consisting only of an abstract will not be considered for these categories.

  • If the paper is written in Spanish, the paper’s title must be followed by a translation of the title in English, in parenthesis.
  • The abstract should be in English, even if your paper is in Spanish (this is necessary to have the Proceedings indexed by academic indexing services). If the paper is written in Spanish, an optional summary in Spanish can follow the abstract in English.
  • The abstract needs to be followed by a list of keywords, which must be in English.
  • All figures (e.g. concept maps) must be in the same language as the paper. If needed, a translated figure should be included besides the original figure.
  • Figures should, to the extent possible, be included within the text, not as appendices at the end.
  • Make sure all figures are included and referenced properly. Even if they are at the end, figures are included in the page count limit.
  • Make sure that figures are legible, particularly concept maps. If they are in color, make sure they read well when printed in black and white.
  • References should be placed at the end of the paper, as in the sample document and template available below, following the APA style.
  • If your paper is in English, and English is not your native language, please have a fluent English speaker review the grammar and spelling. (It is always a good idea to have a colleague review your papers anyway.)
  • The initial submission is through a Web page interface. Do not send papers through email. If you have technical difficulties with the submission, send an email to the contact address of the conference cmc2018.
  • Please observe that no author names or affiliation should be included within the initial submission document. These should be included in the final submission of the paper.
  • The document itself should be prepared as a Word (.doc) document following the template/sample paper available below. The document should be uploaded as a single, Word document, not as a zip file. PDFs are not accepted either.

Please use the following Word documents as a guideline for your paper.  All papers and papers use the same format, the difference is in the length of the papers submitted. If you are submitting a Poster without Paper, just delete all the text after the Abstract. For an Innovative Experience, write a one-page description following the given format for the title and authors.

Paper sample (oral or poster) in Word (.doc) format

Paper sample (oral or poster) in Word template (.dot) format

Sample Innovative Experience in Word (.doc) format

Sample Innovative Experience in Word template (.dot) format

In case you want to set up your own styles, use the following detailed formatting guides.

Formatting Details

In case you don’t want to use the Word document or template as a base, use the following to set up your styles (template’s style name is in parenthesis):

Page size: Please note that the paper size is Standard Letter size (approx 8.5 x 11 in). For Europeans, this is wider and shorter than A4 size.  In Word, go to the Page Setup menu, and under Paper Size select US Letter or Standard Letter.

Margins: 2.54 cms (1 inch) on each of the four sides of the page. Please make sure figures are within these margins.

Page numbers: do NOT include page numbers, these will be added by the publisher.

Font: The Font throughout the document should be Times New Roman.

Font size: Except where indicated otherwise (e.g. Title), point size should be 10.

Paper Title (Title): Centered, no indentation, 10 pt, bold, all caps, spacing before: 20 pt, after: 20 pt. If the paper is in Spanish, the title should be followed by a translation in English, in parenthesis.

Authors (Authors): Centered, no indentation, 9 pt, italic, spacing before: 3 pt, after: 12 pt. (authors are not included in this initial submission). All authors’ names must be listed in one (or more) line(s), with the affiliation and email addresses in the following lines.

Abstract (Abstract): Justified, 8 pt, Times New Roman, Left Indent: 0.25 in, Right Indent: 0.25 in, Spacing before: 0 pt, after: 0 pt., Line Spacing: Single. The abstract must be in English. If the paper is in Spanish, the English abstract may optionally be followed by a version in Spanish.

Keywords: follow the same formatting as the Abstract. All keywords must be in English.

Level 1 Heading (Heading 1): Left alignment, Hanging indent: 0.25 in, 10 pt, bold, spacing before: 20 pt, after: 12 pt. (format: section number <tab> header)

Level 2 Heading (Heading 2): Left alignment, Hanging indent: 0.35 in, 10 pt, italic, Spacing before: 18 pt, after: 6 pt. (format: subsection number <tab> header)

Level 3 Heading (Heading 3): Left alignment, Hanging indent: 0.45 in, 10 pt, Spacing before: 12 pt, after: 6 pt. (format: subsection number <tab> header)

Level 4 Heading (Heading 4): Left alignment, Hanging indent: 0.5in, 10 pt, Spacing before: 12 pt, after: 3 pt. (format: subsection number <tab> header)

First Paragraph after Heading (spara): Times New Roman, 10 pt, Justified, Left Indent: 0, Right Indent: 0, Line Spacing: Single; Spacing before: 0pt, after: 0pt; Style for following paragraph: para.

Paragraphs (para): Times New Roman, 10 pt, Justified, Left Indent First line: 0.25in, Right Indent: 0, Line Spacing: Single; Spacing before: 0 pt, after: 0 pt; Style for following paragraph: para.

References/Bibliography (Reference): Times New Roman, 10 pt, Justified, Left Indent: 0 in, Right Indent: 0 in, Hanging Indent: 0.3 in; Line Spacing: Singe; Spacing before: 0, after: 4 pt. Follow the APA style for citations.

Figure & Table Captions (Caption): Times New Roman, 8 pt, Centered, Spacing before: 6 pt, after: 6 pt.

Submit your Paper/Presentation