CMC 2018 Final Submission Guidelines 2018-08-15T13:57:29+00:00

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Final Document Submission Guidelines

This webpage includes guidelines for the format of the final submission of papers and documents for the CMC2018 Proceedings, and guidelines for the preparation of posters. Note that the document should be ‘camera-ready’, meaning it should be formatted according to the guidelines so it can be added to the Proceedings and sent to the publisher.

Please note that the paper formatting has changed from previous CMCs in order to comply with requirements from Indexing organizations.  

Submission Deadlines:

Jul 27, 2018: Final Submissions Deadline

August 1, 2018: Author Registration Deadline

Click on these links to go to the relevant section.

Posters without Paper and Virtual Posters without Paper Document Guidelines
Innovative Experiences Document Guidelines
Oral & Virtual Presentation Papers, Posters with Paper, Virtual Posters with Paper Document Guidelines

Poster Preparation Guidelines

Posters without Paper and Virtual Posters without Paper

Posters without Paper should consist of a title and an abstract.

  • 500-word maximum abstract. The abstract will be included in the Conference Proceedings. The single page Word document should be uploaded and comply with the formatting guidelines below.

The following are Word documents that can be used as a guideline. If you don’t want to use these Word documents, see the Formatting Details section below.

Poster with No Paper sample in Word (.doc) format

Poster with No Paper sample in Word template (.dot) format

Innovative Experiences

Innovative Experience should consist of a title, and a description of the experience.

  • Two-page maximum description of the experience. If relevant, the document can include references in the described format.

The following are Word documents that can be used as a guideline. If you don’t want to use these Word documents, see the Formatting Details section below.

Innovative Experience sample in Word (.doc) format

Innovative Experience sample in Word template (.dot) format

Oral Presentation Papers, Virtual Presentation Papers, Posters with Paper, Virtual Posters with Papers

Oral Presentation Paper and Virtual Presentation Paper submissions should have a maximum length of 10 pages. Poster with Paper and Virtual Poster with Paper submissions should have a maximum length of 4 pages.

  • If the paper is written in Spanish, the paper’s title must be followed by a translation of the title in English, in parenthesis.
  • The abstract should be in English, even if your paper is in Spanish (this is necessary to have the Proceedings indexed by academic indexing services). If the paper is written in Spanish, an optional summary in Spanish can follow the abstract in English.
  • The abstract needs to be followed by a list of keywords, which must be in English.
  • All figures (e.g. concept maps) must be in the same language as the paper. If needed, a translated figure should be included besides the original figure.
  • Figures should, to the extent possible, be included within the text, not as appendices at the end.
  • Make sure all figures are included and referenced properly. Even if they are at the end, figures are included in the page count limit.
  • Make sure that figures are legible, particularly concept maps. If they are in color, make sure they read well when printed in black and white.
  • References should be placed at the end of the paper, as in the sample document and template available below, following the APA style.
  • If your paper is in English, and English is not your native language, please have a fluent English speaker review the grammar and spelling. (It is always a good idea to have a colleague review your papers anyway.)
  • The submission is through a Web page interface. Do not send papers through email. If you have technical difficulties with the submission, send an email to the contact address of the conference cmc2018.
  • The document itself should be prepared as a Word (.doc) document following the template/sample paper available below. The document should be uploaded as a single, Word document, not as a zip file. PDFs are not accepted either. Note that .docx documents are not accepted by the submission system.

Please use the following Word documents as a guideline for your paper.  All Papers, Posters with Paper, and Innovative Experiences, and use the same format, the difference is in the length of the papers submitted.

Full Paper & Poster with Paper sample in Word (.doc) format

Full Paper & Poster with Paper sample in Word template (.dot) format

In case you want to set up your own styles, details are included at the end of this page.

Formatting Details

In case you don’t want to use the Word document or template as a base, use the following to set up your styles (template’s style name is in parenthesis):

Page size: Please note that the paper size is Standard Letter size (approx 8.5 x 11 in). For Europeans, this is wider and shorter than A4 size.  In Word, go to the Page Setup menu, and under Paper Size select US Letter or Standard Letter.

Margins: 2.54 cms (1 inch) on each of the four sides of the page. Please make sure figures are within these margins.

Page numbers: do NOT include page numbers, these will be added by the publisher.

Font: The Font throughout the document should be Times New Roman.

Font size: Except where indicated otherwise (e.g. Title), point size should be 10.

Paper Title (Title): Centered, no indentation, 10 pt, bold, all caps, spacing before: 20 pt, after: 20 pt. If the paper is in Spanish, the title should be followed by a translation in English, in parenthesis.

Authors (Authors): Centered, no indentation, 9 pt, italic, spacing before: 3 pt, after: 12 pt. Note that all authors should be in the same line, followed by email addresses and affiliations in the following lines.

Abstract (Abstract): Justified, 8 pt, Times New Roman, Left Indent: 0.25 in, Right Indent: 0.25 in, Spacing before: 0 pt, after: 0 pt., Line Spacing: Single. The abstract must be in English. If the paper is in Spanish, the English abstract may optionally be followed by a version in Spanish.

Keywords: follow the same formatting as the Abstract. All keywords must be in English.

Level 1 Heading (Heading 1): Left alignment, Hanging indent: 0.25 in, 10 pt, bold, spacing before: 20 pt, after: 12 pt. (format: section number <tab> header)

Level 2 Heading (Heading 2): Left alignment, Hanging indent: 0.35 in, 10 pt, italic, Spacing before: 18 pt, after: 6 pt. (format: subsection number <tab> header)

Level 3 Heading (Heading 3): left alignment, Hanging indent: 0.45 in, 10 pt, Spacing before: 12 pt, after: 6 pt. (format: subsection number <tab> header)

Level 4 Heading: Left alignment, Hanging indent: 0.5in, 10 pt, Spacing before: 12 pt, after: 3 pt. (format: subsection number <tab> header)

First Paragraph after Heading (Paragraph after Heading): Times New Roman, 10 pt, Justified, Left Indent: 0, Right Indent: 0, Line Spacing: Single; Spacing before: 0pt, after: 0pt; Style for following paragraph: para.

Paragraphs (para): Times New Roman, 10 pt, Justified, Left Indent First line: 0.25in, Right Indent: 0, Line Spacing: Single; Spacing before: 0 pt, after: 0 pt; Style for following paragraph: para.

References/Bibliography (Reference): Times New Roman, 10 pt, Justified, Left Indent: 0 in, Right Indent: 0 in, Hanging Indent: 0.3 in; Line Spacing: Singe; Spacing before: 0, after: 4 pt. Follow the APA style for citations.

Figure & Table Captions (Caption): Times New Roman, 8 pt, Centered, Spacing before: 6 pt, after: 6 pt.

Poster Preparation Guidelines

Guidelines

  • Posters should be at most 1.05 m high x 0.80 m wide) and are to be displayed vertically
  • Adhesive tape will be provided, the author must bring everything else
  • Posters must be prepared in advance: supplies for this purpose will not be provided
  • One of the authors should be at the poster for information and discussion during the time allotted for that particular poster session, unless its a Virtual Poster presentation
  • Each poster should have a heading, giving the title and author’s name and affiliation

Virtual Posters

Authors of Virtual Posters (with or without Paper) should submit their poster in PDF version as an attachment to cmc2018@ihmc.us by September 15, 2018. We will print the poster in Medellín, Colombia.

Suggestions 

Posters provide the opportunity to show your work on a one-on-one basis with interested colleagues. You want to attract and hold the attention of the passer-by, so spend time planning and preparing your poster.

Make sure to include concept maps that are part of your work in the poster — e.g., students’ concept maps, expert concept maps, etc.

Make a mock-up of your display, with typing and printing the size you intend to use. Mount it, back away about two meters and see what impression it makes. Is it easy to read from a distance of one meter?

The contents should be displayed in a logical sequence: e.g. Introduction, results, discussion and conclusions.

Material will have to be read by attendees from a distance of one meter or more. Therefore, large, bold lettering is advised. Be sure that concept maps and other illustrations are legible.

The effectiveness of a poster presentation will be enhanced by adding some color. However, the presentation needs not to be “arty”. Ease of reading and good organization is more important than artistic flair.

Submit your Paper